|
|
 |
Licensing & Certification |
 |
|
| Audience: Heads of Certification, Licensing and Records Departments |
Managing licences securely and efficiently.
Licences or certificates are typical examples of documents usually originating in a paper format. Many also have multiple signatures as proof of authenticity. Legal processes often regard these as proof of compliance and they may need to be stored confidentially. This is especially the case for licences or certificates kept by the police or local governments. Such institutions often handle voluminous paper records that need to be safe-guarded for lengthy periods.
Secure off-site storage facilities are regularly used which makes searching for essential documents harder to execute.
The Financial Objects Document Management team has worked with a number of organisations to implement secure document management systems. Using genisys, such customers can specify security levels enabling only those users with privileges access to secure documents. It is a document management system that gives customers control over the unwieldy processes associated with licence management, cutting inefficiencies and ensuring regulatory requirements are met with confidence. |
| |
| Summary of benefits - a more efficient operation |
- Less physical storage needed
- Reduced administration
- Manual labour can be redeployed
- Cost savings
- Regulatory compliance
- Simple to use, limited training required
|
|
|
 |
 |
| Lothian and Borders Police has been able to improve firearms and explosives licensing administration by using genisys. All records are now scanned automatically. Rules built into the system mean that the administrator cannot enter an incorrect code for an item and so eradicates the risk of misfilling.
“Since genisys went live in 2005 it has exceeded all expectations. Once a document is indexed, it can be retrieved instantaneously together with its associated documents or emails. The system is fast, cuts down on errors, produces high quality document reproductions and is very easy to use for the non-IT expert. I would recommend genisys to colleagues in other firearms and licensing operations”.
Kate Marshall, Systems Administrator, L & B Police. |
|
|
|
| Scottish Prison Service Training College uses genisys to scan and extract data from training evaluation forms (Using Optical Character Recognition and Optical Mark Recognition technologies). Extracted data is used to update the reporting database. Evaluation form images are archived directly into genisys and automatically indexed using data extracted from the form. |
Contact the Document
Management Team today on
Tel: +44 (0)191 245 2000
or
email docmgt@finobj.com |
| |
|
Mail has been sent
Mail is sending Please wait.......